Confidentiality Commitment
Protection of your personal data
As part of its commercial and prospecting activities, particularly through its website www.vanille.com, Authentic Products may collect and process personal data concerning you.
All personal data processing carried out within the framework of Authentic Products’ commercial activities complies with the applicable local regulations on the protection of personal data and in particular the provisions of the “Data Protection Act” of 6 January 1978 as amended and the General Data Protection Regulation (EU Regulation 2016/679) or “GDPR”.
Authentic Products is committed to complying with the regulations applicable to all personal data processing that it implements. The same level of protection is required of its subcontractors.
What is the purpose of the collected data?
1. Methods of collecting your data
In the course of our relationship, you may provide us with your personal data through various means, including on our website when filling out the contact form, or for the creation of your customer or supplier account and the subsequent management of our business relationship.
2. Purposes of processing and legal basis
Your data is used solely for commercial, contractual, and sometimes informational purposes in the case of email campaigns aimed at informing you about the market and news from Authentic Products.
The data allows us to:
– To ensure trade
– To ensure the delivery of contracts
– To ensure invoicing
– To comply with legal obligations regarding export documentation
– To offer you our products
– To keep you informed of market and company news
How long is your data kept?
Authentic Products is committed to retaining your personal data for no longer than is necessary for the purposes for which it is processed. Furthermore, Authentic Products retains your personal data in accordance with the retention periods imposed by applicable laws.
These retention periods take into account applicable legal provisions imposing a specific retention period for certain categories of data:
– Decision No. 2016-264 of 21 July 2016 amending a simplified standard concerning automated processing of personal data relating to customer and prospect management (NS-048): 3-year retention period
– Data related to contractual relationships and commercial transactions: 10 years (Article L123-22 paragraph 2 of the Commercial Code)
Who is likely to have access to your personal data?
1. Recipients of your data
The data collected may be communicated to authorized Authentic Products staff, as well as to its logistics partners for the proper execution of your orders and contracts. We remind you that in this context, Authentic Products requires its subcontractors to implement strict confidentiality and data protection measures.
2. Data transfers outside the European Union
In the case of sending personal data to recipients based outside the European Union, Authentic Products undertakes to guarantee the protection of your data, in accordance with the strictest rules in particular through the signing of contractual clauses compliant with the GDPR.
What are your rights?
In accordance with applicable regulations regarding the protection of personal data, you may, at any time, exercise your rights to rectification and deletion of data concerning you.
To do so, please contact: AUTHENTIC PRODUCTS, Parc d’activités Caroline Aigle – 20 rue Caroline Aigle, 33185 Le Haillan, FRANCE
However, in the context of business relations with Authentic Products, certain personal information will be essential to guarantee contractual performance. If you refuse, you cannot be considered an official representative of the business relationship with Authentic Products.